The Rotary Club of Algoa Bay

Helping the community of the Nelson Mandela Metropole

Category: Projects (page 1 of 2)

Stationery for Heatherbank Pre-Primary

This week the Rotary Club of Algoa Bay  received a thank you letter from the Heatherbank Pre-Primary School. We contributed to their purchase of stationery for for 2016. Below are some pictures sent to us and their ‘thank yous’.

“Thank you for your very generous donation of stationery to us today.  I was unpacking it after the meeting, and am very appreciative”.


“The Grade 3’s are very excited that they will be getting their own packs of koki pens next year and won’t have to share! “


“Thank you, for allowing me to bring such joy to the learners this year. The programme has been such a success that the school is continuing with it in 2017”




Donating Computers

Last week the Rotary Club of Algoa Bay donated computers to St Albans Primary School.


Visited by the club’s current President Vernon Naidoo and President-elect Glenn Harris the students and school were very grateful for the donation.




Thand’usana Baby Haven Project

One of the club’s recent projects was the Thand’usana Baby Haven.  Situated at a Methodist church in Newton Park, the Baby Haven was in desperate need of help to redo their flooring. The Rotary Club of Algoa Bay donated R10 000 to Thand’usana with which they had some of their floor areas beautifully sanded and varnished, and others carpeted. They used the remaining funds (as well as donations from other companies) to purchase a few appliances and  make some general repairs to the house. Overall, the place is looking fabulous and new!



Thank you for our new floors 🙂


Quality testing the carpets – yep, they’re great!




Thanks Algoa Bay Rotary Club for our new floors. 


The Gift Of Joy



The Gift of Joy was a superb team effort made by The Rotary Club Of Algoa Bay. It was launched in 2015 as a new project and worked out splendidly! Originally, The Rotary Club Of Algoa Bay worked alongside other Rotary Clubs in PE under the project name “Tree Of Joy” and it was always such a rewarding experience; However, with the growth of the project and the logistics of managing all the Rotarians, it was felt that the project should be run as an individual Project of our Rotary Club to allow us to have more input on how the project is run (including the locations).

The name change was requested by PE West and also avoided confusion by the public when gifts were being returned.

Decisions which were unique to The Gift Of Joy project were the following:

  • All sizes of gifts were controlled and standardised by using gift bags. It was felt that this was fair to children who would be receiving the gifts.
  • It was decided to supply the public with gift bags which meant that the storage and collection of the gifts was manageable.
  • We promoted the idea of having pre-packed bags which catered to the requests from the charities. It was anticipated that many shoppers didn’t have the time to shop but wanted to participate in choosing a beneficiary and simply handing over a sum of money, which was the case for most sponsorships..
  • The committee also decided that R100 was a more acceptable amount than the Tree of Joy R150..
  • It was further decided to partner with a shopping centre where it was felt there would be more disposable income

All of the above decisions were validated when we ran the project for the first time


The NameOfficially it is “The  Gift Of Joy,” but Rotarians do shorten the name to “Gift of Joy.”
Locations  in 2015

  • Brookes-on-the-Bay (Brookes Hill Pavilion)
  • Walmer Park Shopping Centre

Both of these venues were good, but our roster did not allocate Rotarians to the Brookes On the Bay Pavilion; so unfortunately we could not maintain management of this spot for longer than a week. We did raise about R1000 cash from this venue as well as 5x gift bags. The centre manager – Jemé Beukes – should be thanked for her superb effort and input.
Both venues have invited us back next year and we have had interest from the Bay West Mall who telephoned me asking whether we could  put up a desk there. Because of the short notice, we could not; But it is all but certain that The Gift of Joy will have presence in Bay West in 2016.

The Timetable

The timetable was drawn up by Jeff and only two Rotarians did not show up for their shift.

Rotarians really enjoyed this project and many supported it by purchasing gifts themselves.

In future, there is a need to incorporate all venues into the timetable and perhaps it is not necessary to have two Rotarians as well as a paid volunteer in each time slot, especially because the system has been streamlined so much. There are definite times in the day when is it very quiet and specific days nearer to Christmas Day when it is busier. The early part of the morning was generally very quiet.
The Card System

The new card system was much better than the old system previously used by the Tree of Joy. In future, Dane would like to use a generic “RED” thank you card so that it alleviates looking up a corresponding card number; because cards sometimes get mixed up.
We feel that sponsors are not concerned whether they have a corresponding thank you from their specific beneficiary and this will make the card system very smooth and speedy. Many sponsors did not take their thank you red card; so the above will streamline this as well. Cards will only be given out if wanted.
Supporters are also not utilising the personalised message area on the card; nor are beneficiaries – so it is wasted area.
It has also been suggested that all cards be stored numerically instead of in the different charity boxes in order to further streamline the look-up process. They can be put out in groups according to the charities.
We also feel that a checklist to make sure that each beneficiary has received a gift would be a great form of control. This checklist must be done towards the end of the project so that no one is left out. It has also been suggested that we only accept money donations so we may pack the standardised gifts ourselves and not ask for people to shop – This will be discussed later in the year.

The pre-packaged gifts worked extremely well! We managed to secure a buyer’s card from a wholesaler in town so we are able to buy toiletries, toys, and even sweet treats at a considerably lower price. A retail value of ±R160 for R100!
I think that it would be a great fellowship idea if we had a “packing parcels fellowship” one evening where Rotarians could pack our Gifts Of Joy Bags
I also feel that we should streamline the bags into the following:

  • Christmas Treat Hampers – Young people
  • Christmas Treat Hampers- Senior people
  • Toys
  • Stationery
  • Toiletries
  • These were definitely the preferred choices
  • We also got lots of bars of chocolate from Cadburys  through Denise Long which we included into the adult hamper packs

Pull up Banners

We bought three pull up banners and one vinyl sign.
It has been suggested that we get another pull up banner with full details of How The Gift of Joy works
Security of Money Concerns

Cash money was collected daily by myself and amounted to quite a lot.
Most of the buying I did with my own business card and I deposited the cash into my own card account to balance. The cash deposit fees are unfortunately quite high and although I absorbed the costs myself last year, this will be a real cost as we are hoping to buy the gifts in advance this year.
Human Resources

We had a Rotaractor managing the stall and this worked well, although I personally feel that we should have allowed her to complete the time until the 20 December as about 9 gifts were returned after we had closed up and which were dropped off at the centre management office.
Printing of Cards

Bukani has to be thanked as all the cards were sponsored by Bukani / Alan Taylor
Gift Wrapping

The Gift bags were a hit and we have still got about 300 in stock for the 2016 table!

We supplied 317  gifts but we really could have catered for many more. We were hesitant to take on beneficiaries which had not been verified by Les.
The organisations which we supported were:

  • Lake Farm
  • Cleary Park Cheshire
  • Cheshire- Summerstrand
  • Carehaven
  • Happy Feet
  • Khaya Cheshire
  • Echo Foundation
  • Walmer Outreach
  • SOS Children’s Village in Schauderville
  • SOS Children’s Village in Overbaakens

Perhaps we can work on obtaining a list of Beneficiaries earlier in the year
Money Matters – All slips for expenditure have been retained for validation

Cash Money Received from Sponsors for specific beneficiaries R13 550
Money Received in advance from Club Funds R1400
Donations R250
Packed 140  Bags R14 000
Had to re buy for 9 bags which only contained a packet of marshmallows R500
Had to buy for 6 Bags which were not returned in time R600

At one point I felt that we perhaps could have made a small profit because of our buying advantage; but unfortunately we did not foresee that some gifts (nine!) were not to the R100 value at all – five that we opened only contained a R10 packet of marshmallows and a small packet of nik naks! So, we had to supplement these bags.

We also had to shop for 9 cards which were not returned as we had decided to close earlier than anticipated – originally we thought it was only for 6.

12289620_852114501572179_178669670352096668_n 12313998_10156511263610019_2491570798933364163_n 11049109_10156512084810019_5494891923531904793_o 12341193_10153520994167639_3697033506507979301_nThese gifts were eventually returned after we had closed and were sent to Echo Foundation where the matron assured me should would give them out to needy people.

Only one person from Lake farm received their gift after the Christmas period due to falling through the system –  A gentleman of 69  (Johan) –  but he was apparently thrilled when he did receive his package and it was bumped up with a lot of extra goodies to clear out my store!

A further suggestion is to gladly accept any donations from people wanting to make a difference. Perhaps someone is not able to donate a full R100 but wants to also help.

After calculations have been finished, we have an excess of R100 – from such donations! 






Our Club has a long and successful history of projects that benefit the needs of a wide range of beneficiaries and service providers to those in need.


How best to summarise what we have done over the last 10 years


1.  What fields or sectors of the community in need have we reached and supported.

Projects completed have been various as our investment shows:





  First large school was Sapphire Road primary School in 2005

  Have supported schools every year since then: Colleen Glen,

  Dumani, Alpha and currently Kamma school to name but a few of the 8

  schools Malcolm Andrew has identified and assisted


      Other educational projects include:          

  Dictionaries for Star School Project



               Kwazakhele Creche (2002 / 2005)

               Early Learning centre at Vistarus

               Early Learning Centre at Emmanuel Haven



   Protea Place (School) of Safety 

                           Quest School for Autism



                Reality Training Centre

    E Zethu Training Centre (2004)

    Lana’s Lodge training project  (abused women)



                             Literacy Project at Reality (this year)                   

                             CLE Literacy project (1999 -2003)






                               Current paper recycling project

       Motherwell Recycling project

                               Invader Bush Clearing equipment to Lake Farm in 2001 – 2002



                               Agricultural equipment and Irrigation of vegetable plots at Missionvale

                   Elunthandweni Centre – garden implements and water tank



                              Choc project (Support of Children with cancer)

       Eye Wellness

       Medical Equipment for TB treatment (2000)

       Jose Pearson Oxygen Concentrator

       Operation Smile



                               EP Children’s Home

         Khayalethu (St Christophers) for rehabilitation of street children

                               Promotion of Music for young people  (Bloemendal Orchestra)



         Lana’s Place Prospect Hill


         OLD AGE

                                Algoa Bay Council for the Aged (perimeter fencing project)

          Ekuphulameni Old Age Home




           Lake Farm

          Cheshire Home Summerstrand




          HIV /AIDS Projects

            House of Resurrection

            Emmanuel Aids Haven



                                   Support NSRI



                                   Blankets for Redhouse Benevolent Society


          HUNGER AND FEEDING                

                                   Robin Good Initiative

                                   Feeding Project St Saviours Church (Walmer)



                                   SUMCAY Centre

                                   Care Ministry















Most projects are through the provision of funds within MG parameters

Smaller projects are funded directly and solely through Club Funding

Provision of gifts in kind:                                                  

                 Medical equipment to eye wellness project through Romex

                 Distribution of “diapers” (Ann’s project)

Hands on Projects

                 Riding for the Disabled

Khayalethu renovations


Assistance to Organisations with their fundraising

                  Fete braai’s for Lake Farm and Cheshire Home Summerstrand


Wheelchair Project Distribution of wheelchairs in community


Support Of Rotary Ann’s Projects eg Enthembeni


       3.          Challenges for Projects Committee

                    1.    Change Club perception that projects is just for “Projects Committee”

                           All members challenged to:

  • o   Find and submit to the Committee suitable projects for the Club
  • o   Attend “Handing over” functions at the end of a project


               2.    Determine security of beneficiary


                     3.   Determine accountability of the beneficiary


    4.   Help find Rotary Club partners to sponsor projects



Lake Farm Matching Grant

This latest Matching Grant with Lake Farm was closed this week. The amount spent was R74454 of which Algoa Bay contributed R7030, a ten times multiplication. Our sponsor club was Wytheville in Virginia, USA  and their D7570 again contributed to our MG program, this time R22200/. The Rotary Club of Mariette-Metro in Georgia, USA  contributed R3330 and their D6900 contributed R34780. Our district contributed R7400.


The project provided a Massage Chair, wheelchair ramps and handrails, a Clothes Dryer and camera and accessories and a Tower Fan.


Our thanks to Roy Calder for running with the project.


Algoa Bay have now completed 42 MGs.   The value of these projects is R4 288 091 of which we have contributed R957 730. (average 4.5 times return on our money) The Rotary Foundation has contributed R1 531 654 and other sponsors R2 023 951.

Projects Report 2009

Alpha School Handover

The HandoverPrincipal's Address

Hand-over of Equipment worth R100 000 to Alpha Primary School in Gelvandale

Hand-over of Equipment worth R100 000 to Alpha Primary School in Gelvandale

The Rotary Club of Algoa Bay has been fully involved in community development since 1958, when the club was chartered.

One of the areas where the club has been particularly active is in providing equipment and facilities  to  allow educators to teach more effectively.

Alpha Primary is the 7th deserving school that has received such a Matching Grant.

Other schools helped in the past have been Sapphire Road Primary in Booysens Park, Emafini Primary in KwaDwesi, Dumani Primary in Motherwell, Colleen Glen in Theescombe to name a few

Once a deserving school has been identified and their needs established application is made to Rotary clubs in the USA, UK  etc to provide funds to meet the school’s needs: this is called a Matching Grant.

To provide quality education the principal of Alpha Primary, Mr Arendse, and his senior staff requested assistance in establishing a computer room (where the youngsters could be taught skills that will stand them in good stead in the 21st Century), a library, audio visual teaching aids (TV sets and DVD players, overhead projectors and a data projector), equipment and chemicals for the teaching of the Life Sciences (without any Science equipment or chemicals teaching until now has been done using pictures in books), library books, class readers and remedial reading books etc

All this equipment has either been paid for by the R100 000 Matching Grant or donated by members of the public, including Rotarians.

In essence the staff are now better equipped to provide quality and relevant education for some years to come to the 900 students enrolled at the school.

And the students will now be better able to reach their individual potentials and make a worthwhile contribution in their community.

Kamma Primary near the Red Location Museum is the next school we hope to assist and to this end the process of applying for a Matching Grant has already been initiated. Hopefully we will have good news for them  in 2011.

Malcom Andrew


Involved Clubs

RC Algoa Bay

D9320 (South Africa)

RC Council Bluffs (USA)

D5650 (Iowa, USA)

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